Privacy Policy


We are GMDN Agency
Company Registration Number: 05392271
Charity Registration Number: 1154418

Our registered office is Hampden House, Monument Park, Chalgrove, Oxford, Oxfordshire, England, OX44 7RW.

If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us at Contact Us.

HOW DO WE USE YOUR DATA?

WHO DO WE SHARE YOUR DATA WITH?

  1. Business partners, suppliers and subcontractors for the performance of the contract we enter into with them or you.

  2. Analytics and search engine providers to assist us with the improvement and optimisation of our site.

  3. Promotional events and marketing organisations, we do not sell data for marketing purposes, but may share your data with an event organiser. We will always tell you before (usually on the event registration form) and you will be given the chance to opt-out before we do this.

  4. Regulators/ Authorities/ Enforcement Agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.

  5. Prospective buyers of our business under our legitimate interest to ensure our business can be continued by the buyer

WHERE IS MY DATA STORED?

We store your data in the United Kingdom in an encrypted form with a third-party host.

Whenever we transfer your personal information outside of the UK and the EU, we ensure it receives additional protection as required by law. To keep this privacy policy as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us at Contact Us for more detail on this.

HOW LONG DO WE KEEP YOUR DATA FOR?

We will only retain your personal information for as long as we need it. Your data is usually deleted after 7 years, unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements.

In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to analyse our programmes and support other similar programmes around the world.

WHAT ARE MY RIGHTS UNDER DATA PROTECTION LAWS?

You have various other rights under applicable data protection laws, including the right to:

You also have the right to lodge a complaint with us or the Information Commissioner's Office, the supervisory authority for data protection issues in England and Wales. If you are based outside of England and Wales, you may find your relevant supervisory authority by contacting your own government department responsible for data privacy.

Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.

QUESTIONS, COMMENTS AND MORE DETAIL

Your feedback and suggestions on this policy are welcome.

We’ve worked hard to create a policy that’s easy to read and clear. But if you feel that we have overlooked an important perspective or used language which you think we could improve, please let us know by email at Contact Us

Updated: 05 December 2020